In today's competitive job market, efficient and thorough recruitment processes are crucial for HR and recruitment leaders. Ensuring compliance with legal requirements, such as Right-to-Work checks, is essential in the UK.
This blog post aims to highlight the value of digital Right-to-Work checks and how to deliver a time-saving and improved experience by integrating checks within your applicant tracking system. By the end of this article, HR and recruitment leaders will understand why embracing integrated digital Right-to-Work checks is essential for streamlining recruitment processes and minimising legal risks.
- Right-to-Work checks and IVT certification- Seven benefits of digital Right-to-Work checks
- Enhanced efficiency and accuracy
- Streamlining the recruitment process
- Compliance with legal requirements
- Increased security and fraud detection
- Effortless candidate experience
- Time and cost savings
- Keeping pace with tech advancements
- What Jobtrain clients say
- Summary
Right-to-Work checks and IVT certification
The government recommends that Right-to-Work checks are carried digitally and by specialist organisations that are IVT certified (Identification Verification Technology).
A leading identity verification, Yoti, and a platform that our Jobtrain ATS is integrated with, is a certified IVT company. IVT simply refers to a process where candidates upload a scanned copy of their passport and capture a "biometric selfie." This modern approach combines artificial intelligence and human verification to meticulously examine documents. The AI technology is capable of identifying any signs of manipulation while cross-referencing the machine-readable data in the passport chip to ensure its accuracy.
Seven benefits of digital Right-to-Work checks
1. Enhanced efficiency and accuracy
Right-to-Work checks involve managing physical documents and verifying them manually, can be time-consuming and prone to errors. Adopting digital Right-to-Work checks integrated into your ATS allows employers to automate this process, significantly reducing admin burdens and the risk of inaccuracies. With just a few clicks, employers can verify the authenticity of documents and confirm the legal Right-to-Work, saving valuable time and resources.
Our own Applicant Tracking System is integrated with Yoti's Right-to-Work checks through our Onboarding and Compliance hub. This is helping our own clients improve efficiency, speed up getting new hires onboard and delivering a positive experience for new hires.
2. Streamlining the recruitment process
Using digital Right-to-Work checks integrated into your ATS should offer a transformative solution to streamline the recruitment process. By leveraging the technology, HR and recruitment leaders can automate and simplify the verification process, saving teams valuable time and resources as well as improving the experience for candidates.
3. Compliance with legal requirements
By utilising digital Right-to-Work checks, recruitment teams significantly reduce the risk of non-compliance with the UK's immigration laws. Through Yoti and our ATS platform, we ensure that all necessary checks are completed accurately and in accordance with the latest regulations. Comprehensive audit trails further enhance compliance, allowing organisations to confidently demonstrate their commitment to legal requirements.
Failure to carry out proper Right-to-Work checks can result in severe consequences, such as fines, legal issues and damage to a organisation's reputation.
4. Increased security and fraud detection
Digital Right-to-Work checks offer an extra layer of security to protect businesses from fraudulent documents and identity theft. Advanced verification tools can detect tampering, forgery or the use of stolen or counterfeit documents. By deploying robust technology, employers can minimise the risk of inadvertently hiring individuals with false or illegal documentation, thus safeguarding their reputation and maintaining a secure work environment.
5. Effortless candidate experience
For job seekers, the recruitment process can be stressful and time-consuming. Digital Right-to-Work checks streamlines the hiring journey, offering a more efficient and user-friendly experience for candidates. With the ability to submit their documentation online, candidates avoid the hassle of physically providing original documents, helping organisations demonstrate their commitment to embracing technology and simplifying processes to enhance the overall candidate experience.
6. Time and cost savings
Digital Right-to-Work checks coupled with linking it to your applicant tracking system, naturally eliminates the need for manual paperwork and reduces administrative burdens and associated costs. HR teams can redirect their efforts towards more value-added tasks, such as conducting interviews and engaging with candidates. Ultimately, resulting in a more efficient recruitment process and significant cost savings.
7. Keeping pace with tech advancements
As technology evolves, so do recruitment practices. Embracing digital compliance methods not only demonstrates a commitment to staying up-to-date with tech advancements but also positions HR and recruitment leaders as innovative and forward-thinking. By leveraging an compliance solution integrated into an ATS like Jobtrain's, organisations can gain a competitive edge in attracting top talent and building a reputation as an employer of choice.
What Jobtrain clients say
One of our clients, Grandir UK, talked about their plans for remaining compliant, including Right-to-Work and DBS checking. They’re looking to our applicant tracking system to make the process quicker, easier, and more efficient.
Beth Kennedy, HR Compliance Manager, told us:
When we go live with Jobtrain, we’re looking forward to using both DBS and Right-to-Work checks that are fully integrated into the ATS to help speed up the process and reduce the amount of time we spend on admin.
Our ideal time-to-hire is 4 weeks. Sometimes it’s quicker than that, sometimes it’s longer but we’re excited to see the difference Jobtrain will make because it will help us reduce the number of steps and establish a defined process!”
Summary
The value of digital Right-to-Work checks within the recruitment process cannot be overstated. Our integrated solution offers HR and recruitment teams a comprehensive, efficient and compliant approach to verifying an applicant's eligibility to work in the UK.
Embracing this tech will allow organisations to streamline their recruitment and onboarding processes, reduce legal risks, enhance candidate experience and ultimately optimise their talent acquisition strategies. Make the smart choice today and find out more about Jobtrain and our integrated compliance solutions.