NHS recruitment is under pressure -
but there's a smarter way forward.
Download: NHS Business Case Blueprint to secure investment in a modern recruitment platform.
With increasing workforce pressures, growing vacancies and spiralling agency costs, NHS HR and resourcing teams are under immense pressure to deliver better, faster and fairer recruitment outcomes. But legacy recruitment systems like NHS Jobs and Civica Trac often create more barriers than solutions.
If your organisation is working across disconnected tools, relying on spreadsheets or struggling with manual processes, you're not alone.
That's why we've created the NHS ATS Business Case Blueprint – a practical and proven roadmap for building a compelling, board-ready case for investment in a modern NHS recruitment platform.
Whether it's called an applicant tracking system (ATS), recruitment software or candidate management system, a modern platform is designed to smoothly handle the entire recruitment lifecycle – from vacancy creation and advertising to onboarding and compliance.
It replaces outdated manual processes and brings all recruitment activities into a single, secure and highly customisable system that integrates with NHS Jobs, ESR and other third-party systems.
This guide has been written specifically for NHS leaders and decision-makers involved in recruitment and workforce planning, including:
HR Directors and Resourcing Leads
Chief People Officers and Workforce Business Partners
Recruitment Operations teams and Workforce Planners
Digital Transformation and EPRR Leads
Finance and Procurement teams
ED&I and Governance Champions
Whether you're exploring if there's more to recruitment systems than Trac, planning for the Future Workforce Solution (FWS) or simply trying to improve efficiency and ultimately save money - then this guide is essential reading.
Inside the NHS ATS Business Case Blueprint, you'll find:
✅ How to benchmark your current recruitment performance
✅ Where legacy systems fall short – and what that's costing you
✅ How a modern recruitment platform can reduce time-to-hire by up to 40%
✅ Steps to engage executive sponsors and secure board approval
✅ Templates, checklists and ROI calculators tailored for NHS recruitment
✅ Success stories from other NHS trusts who've already made the switch
The Future Workforce Solution (FWS) may still be years away - and its recruitment capabilities remain unclear. Waiting for a system that hasn't been defined yet means continuing with:
Slow, manual recruitment processes
High levels of agency and bank staff dependency
Poor candidate experience and lost applicants along the way
Many data blind spots and compliance risks
Modern recruitment technology is already improving outcomes across NHS Scotland and a growing number of English NHS organisations. It's time to future-proof your recruitment strategy and not get left behind.
NHS organisations already using a modern ATS like Jobtrain are seeing:
31% reduction in time-to-hire
Significant savings on agency and outsourcing costs
Greater inclusion and accessibility across candidate journeys
Improved reporting for WRES/WDES and NHSE compliance
Better hiring manager satisfaction and candidate retention
Download the NHS ATS Business Case Blueprint below to access expert insight, information on how it's worked for others, ready-to-use templates and practical tools for making the case for change.
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