Every 6 months the same pressure builds. Posts move, doctors rotate and spreadsheets multiply. HR, recruitment and rota teams end up chasing version control instead of preparing people for day one. Our new guide shows a calmer and faster way to plan and deliver rotations using Jobtrain as the single place to coordinate the moving parts.
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Use one place to plan, track and complete rotations
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Cut manual rekeying and duplicate files
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Give stakeholders clear visibility of status and ownership
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Move in phases so you can prove value quickly
- Download the full guide to find out more
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Why this matters now
Rotations are complex even when everything goes to plan. When data lands late or changes mid-cycle, the effort doubles and the risk of errors climbs. We wrote this resource to show how our applicant tracking system can become the single place to coordinate posts, people and progress so you spend less time stitching files together and more time running a confident changeover.
What you'll get from the guide
This is a practical guide to show how (with Jobtrain) you can bring structure to the moving parts and replace ad hoc spreadsheets with a clear, auditable flow. Inside, we walk through:
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The essential building blocks for a stable rotations process
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Lining up stakeholders so responsibilities are obvious and handovers stick
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Simple controls that prevent last-minute surprises and make changes safer
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Measures that show progress, win time back for your team and build confidence
- Download the full guide to learn more
We keep the focus on outcomes: fewer manual updates, fewer emails chasing status and a single place to see what is complete and what is still at risk.
Who it's for
NHS HR Directors, Heads of Resourcing, Medical Workforce and rota leads who want fewer spreadsheets, fewer status chasers and more certainty at changeover.
This guide is equally useful if you support multiple sites, share services across a region or simply want stronger assurance that everything will be ready on day one.
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How our ATS helps
Our ATS is built to handle the realities of NHS recruitment, from large cohorts to fast-moving timelines. In this guide, we’ll show you how it gives you:
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One source of truth for posts and placements
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Clear visibility of progress across teams
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A dependable audit trail without extra admin
- Download the full guide to learn more
We'll illustrate the approach with real-world examples and pitfalls to avoid, so you can move at your own pace and still see quick wins.
Common questions
How do we move away from spreadsheets for rotations?
Start by centralising the plan alongside the rest of your hiring in our ATS, agree who owns each step, then run a small pilot alongside your current approach. Prove the value, expand to the next cohort and retire spreadsheets as confidence grows.
Will we need to change our local process?
Not immediately. This resource shows how to introduce structure first, then refine roles and approvals in sensible stages so nothing breaks during peak periods.
How quickly could we see benefits?
Most teams start to see fewer errors and less rekeying within a single cohort. The full gains come as you widen adoption and standardise how updates flow.
Ready for a steadier changeover?
Download the guide to see how our ATS helps NHS teams replace the spreadsheet scramble with a dependable, auditable process for resident rotations. If you’d like to talk it through, we’re happy to share what works and how it can be achieved with Jobtrain.
Download the guide below 🔽