Where to start with an ATS

1 - Understanding the need for an ATS
2 - Selecting the right ATS
3 - A starter ATS
4 - Implementing the ATS
5 - Benefits of an ATS
6 - Leveraging an ATS for strategic advantage

The following is extracted from our How to Build a Business Case for an ATS Guide. Click here to read the full thing!

Implementing an Applicant Tracking System (ATS) is a strategic decision that can significantly enhance your recruitment process, but knowing where to start can be daunting. In a market where talent is in high demand, an effective ATS not only streamlines your hiring process but also positions your business competitively in securing top talent.

Understanding the need for an ATS

According to a PWC report, 93% of CEOs believe their organisation's recruitment function requires a fundamental overhaul. The primary objective of an ATS is to facilitate hiring and retaining talented individuals more efficiently. The implementation of an ATS addresses the increasing need for talent and helps the resourcing function deliver more effectively. The right ATS offers cost savings, meaningful data gathering, and improved efficiencies, regardless of the unique recruitment challenges and requirements your business faces.

Selecting the right ATS

When selecting an ATS, it's essential to consider factors that align with your business needs. Future-proofing is crucial; the ATS should have a sound track record of development and a structured roadmap for future enhancements. Security is another critical consideration. Ensure the ATS meets recognised security standards, like ISO27001, and involves your IT department in the selection process. Ease of use is also a determining factor. An ATS that is not user-friendly may fail to deliver the expected level of cost and service benefits.

JTGO - a starter ATS

We're biased, but for those new to ATS or with straightforward needs, JTGO by Jobtrain is an ideal choice. It is designed to be simple yet effective, providing core ATS functionalities without overwhelming users. JTGO focuses on essential features like job posting, candidate management, and reporting, making it an excellent fit for small to medium-sized businesses or those just starting with ATS.

Implementing your ATS

Successful implementation is as much about change management as it is about the system itself. It requires careful planning and support throughout the process, including scoping, building, testing, and training. Involving your team from the start ensures a smoother transition and greater buy-in. An ATS like JTGO, with its user-friendly interface and straightforward functionality, can make the implementation process more manageable.

Benefits of an ATS

An ATS offers numerous benefits:

1. Improved efficiency: Streamlines the recruitment process, reducing the time and effort involved in managing applications.
2. Cost savings: Reduces reliance on external recruitment agencies and lowers advertising costs. An ATS like JTGO can lead to significant cost reductions by efficiently managing job postings and candidate communications.
3. Enhanced candidate experience: Provides a consistent and professional application process. Features like two-stage applications and smart search technology, as found in JTGO, improve engagement and increase the chances of successful hires.
4. Better quality hires: Using filtering questions and smart technology to identify the best candidates for the role.
5. Data-driven decision making: Robust reporting features allow for a better understanding of the recruitment process and identification of areas for improvement.

Leveraging ATS for strategic advantage

Beyond just a tool for managing applications, an ATS can be a strategic asset. It can standardise and embed legal and compliance factors into your recruitment process, enhance your Employer Value Proposition (EVP), and allow for more meaningful assessment of candidates throughout the application process.

Conclusion

Starting with an ATS like JTGO can transform your recruitment process, making it more efficient, cost-effective, and aligned with your business goals. Whether you're a small business or a large corporation, the journey to a more streamlined and effective recruitment process begins with choosing the right ATS. Remember, an ATS is not just a tool; it's a strategic investment in your most valuable asset - your people.